86 lines
2.7 KiB
Markdown
86 lines
2.7 KiB
Markdown
# Moore Sunny Daze — Email Migration: Gmail → MXroute
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## Current State
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- Tim & Ashley use a @gmail.com address for rental inquiries
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- Business correspondence mixed with personal email
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- No professional domain-based email
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## Target State
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- **Email:** reservations@mooresunnydaze.com (or hello@, stay@ — TBD)
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- **Platform:** Germaine's MXroute account
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- **Access:** Webmail (Roundcube) + IMAP/SMTP for phone/desktop
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## Steps
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### 1. Create mailbox on MXroute
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```bash
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# Via MXroute DirectAdmin (Germaine's account)
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# Add new mailbox: reservations@mooresunnydaze.com
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# Generate strong password, save to Vaultwarden
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```
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### 2. Configure DNS at Cloudflare
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After domain transfer is complete, add MX records:
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```
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Type Name Content Priority TTL
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MX @ mx1.mxroute.com 10 120
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MX @ mx2.mxroute.com 20 120
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TXT @ v=spf1 include:mxroute.com ~all 120
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```
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### 3. Add DKIM (if MXroute provides it)
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- Get DKIM record from MXroute control panel
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- Add as TXT record in Cloudflare DNS
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### 4. Add DMARC (optional but recommended)
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```
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Type Name Content
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TXT _dmarc v=DMARC1; p=none; rua=mailto:g@germainebrown.com
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```
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### 5. Test email delivery
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```bash
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# Send test from external account
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echo "test" | mail -s "Test" reservations@mooresunnydaze.com
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# Verify receipt in Roundcube
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# Send reply back
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# Check SPF/DKIM/DMARC at mail-tester.com
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```
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### 6. Migrate existing emails (if needed)
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- Google Takeout export of Gmail mailbox
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- Import to MXroute via IMAP migration tool
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- OR: set up Gmail forwarding for 90 days
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### 7. Configure on Tim & Ashley's devices
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- iPhone: Settings → Mail → Add Account → Other → IMAP
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- Server: mail.mxroute.com
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- IMAP port: 993 (SSL)
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- SMTP port: 587 (STARTTLS) or 465 (SSL)
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- Desktop: same IMAP settings in Apple Mail / Outlook / Thunderbird
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### 8. Update all listings
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- VRBO/Airbnb contact email → reservations@mooresunnydaze.com
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- Facebook page contact → reservations@mooresunnydaze.com
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- New website contact → reservations@mooresunnydaze.com
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- Business cards/signage if any
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### 9. Transition period (90 days)
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- Set Gmail auto-reply: "We've moved! Please email reservations@mooresunnydaze.com"
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- Forward Gmail → MXroute for 90 days
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- After 90 days: remove forwarding, keep Gmail for personal use only
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## Email addresses to set up
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| Address | Purpose | Who accesses |
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|---------|---------|-------------|
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| reservations@ | Booking inquiries, guest communication | Tim & Ashley |
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| stay@ | Alternative booking alias | Tim & Ashley |
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| tim@ | Owner direct | Tim |
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| ashley@ | Owner direct | Ashley |
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## Cost
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- **$0 additional** — included in Germaine's existing MXroute plan
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- Domain email hosting = free with our hosting
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