57 lines
2.1 KiB
Markdown
57 lines
2.1 KiB
Markdown
# Master Apps & Services Infrastructure Inventory
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> Created Jul 11, 2026 — single source of truth for all servers, services, subscriptions, API keys, FOSS, and configuration.
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## File Location
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`/root/.hermes/references/master-apps-services.md`
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## What It Tracks
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| Section | What's Included |
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|---------|----------------|
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| **Infrastructure Overview** | All servers with IPs, specs, provider, role |
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| **Active Projects** | Project name, status, server, description |
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| **Server-by-Server Inventory** | Per-machine: systemd services, Docker containers, Caddy sites, cron jobs |
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| **Subscriptions & API Keys** | SaaS costs, API tokens, credential locations |
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| **FOSS Software Stack** | All open-source tools by server |
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| **Domains & DNS** | Registrar, DNS provider, purpose |
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| **Backup & DR** | Schedules, storage locations, retention |
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| **Email Accounts** | All business email addresses, providers, servers |
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## Maintenance Rules
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1. **Update on every new service or decommission** — add the service, remove it if decommissioned
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2. **Update on every new subscription or cancellation** — SaaS costs change
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3. **Update on every new API key** — especially for credential tracking
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4. **Review monthly** — cross-reference against live servers to catch drift
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## Format
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```markdown
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# IT Pro Partner — Master Apps & Services Inventory
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> **Last Updated:** [date]
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> **Maintainer:** Sho'Nuff
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## Infrastructure Overview
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| Server | IP | Specs | Provider | Role |
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|---|---|---|---|---|
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| **Core** | IP | RS 2000 G12 | netcup | Description |
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### Active Projects
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| Project | Status | Server | Description |
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|---|---|---|---|
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| **Name** | ✅ Live / Active / Planning | Server | What it does |
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```
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## Pitfalls
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- Do NOT store plaintext passwords in this document — reference `.env` locations instead
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- API keys should show first 4 + last 4 characters only (e.g. `sk-...c5b1`)
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- Update the "Last Updated" date every time you modify the file
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- The `master-apps-services.md` is the canonical reference — it supersedes all one-off inventories
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- Keep the Active Projects table current — stale entries mislead the user about what's running
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