# Moore Sunny Daze — Email Migration: Gmail → MXroute

## Current State
- Tim & Ashley use a @gmail.com address for rental inquiries
- Business correspondence mixed with personal email
- No professional domain-based email

## Target State
- **Email:** reservations@mooresunnydaze.com (or hello@, stay@ — TBD)
- **Platform:** Germaine's MXroute account
- **Access:** Webmail (Roundcube) + IMAP/SMTP for phone/desktop

## Steps

### 1. Create mailbox on MXroute
```bash
# Via MXroute DirectAdmin (Germaine's account)
# Add new mailbox: reservations@mooresunnydaze.com
# Generate strong password, save to Vaultwarden
```

### 2. Configure DNS at Cloudflare
After domain transfer is complete, add MX records:
```
Type  Name  Content                    Priority  TTL
MX    @     mx1.mxroute.com            10        120
MX    @     mx2.mxroute.com            20        120
TXT   @     v=spf1 include:mxroute.com ~all    120
```

### 3. Add DKIM (if MXroute provides it)
- Get DKIM record from MXroute control panel
- Add as TXT record in Cloudflare DNS

### 4. Add DMARC (optional but recommended)
```
Type  Name            Content
TXT   _dmarc          v=DMARC1; p=none; rua=mailto:g@germainebrown.com
```

### 5. Test email delivery
```bash
# Send test from external account
echo "test" | mail -s "Test" reservations@mooresunnydaze.com

# Verify receipt in Roundcube
# Send reply back

# Check SPF/DKIM/DMARC at mail-tester.com
```

### 6. Migrate existing emails (if needed)
- Google Takeout export of Gmail mailbox
- Import to MXroute via IMAP migration tool
- OR: set up Gmail forwarding for 90 days

### 7. Configure on Tim & Ashley's devices
- iPhone: Settings → Mail → Add Account → Other → IMAP
  - Server: mail.mxroute.com
  - IMAP port: 993 (SSL)
  - SMTP port: 587 (STARTTLS) or 465 (SSL)
- Desktop: same IMAP settings in Apple Mail / Outlook / Thunderbird

### 8. Update all listings
- VRBO/Airbnb contact email → reservations@mooresunnydaze.com
- Facebook page contact → reservations@mooresunnydaze.com
- New website contact → reservations@mooresunnydaze.com
- Business cards/signage if any

### 9. Transition period (90 days)
- Set Gmail auto-reply: "We've moved! Please email reservations@mooresunnydaze.com"
- Forward Gmail → MXroute for 90 days
- After 90 days: remove forwarding, keep Gmail for personal use only

## Email addresses to set up
| Address | Purpose | Who accesses |
|---------|---------|-------------|
| reservations@ | Booking inquiries, guest communication | Tim & Ashley |
| stay@ | Alternative booking alias | Tim & Ashley |
| tim@ | Owner direct | Tim |
| ashley@ | Owner direct | Ashley |

## Cost
- **$0 additional** — included in Germaine's existing MXroute plan
- Domain email hosting = free with our hosting