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Update backup plan doc with Jul 28 migration changes

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- Remove stale core-services (Vaultwarden, Twenty, SearXNG, Komodo)
- Add new App1 services (Komodo, DocuSeal, Twenty CRM backups)
- Update S3 path table with canonical locations
- Add migration history section (Jul 28)
- Note stale core/ subfolder paths in S3 for reference
- Coverage: 26 backup targets across 6 servers + router
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# Backup Plan — All Servers # ITPP Backup Plan
**Last Updated:** July 16, 2026 > **Last updated:** 2026-07-28
**S3 Provider:** Wasabi (s3.us-east-1.wasabisys.com) > **Scope:** All ITPP infrastructure backups — Hermes core, application servers, routers, and external services.
**Buckets:** hermes-vps-backups, itpropartner-backups, mikrotik-ccr-backups > **Storage:** Wasabi S3 (us-east-1) via `--endpoint-url https://s3.us-east-1.wasabisys.com`
**Versioning:** ON (all buckets) > **Cron backend:** Hybrid — system crontab + Hermes cron jobs
--- ---
## Schedule (ET timezone) ## Backup Inventory (26 targets)
| Time | Server | Script | What | ### Core (152.53.192.33) — RS 2000
|---|---|---|---|
| Every 15 min | Core | hermes-live-sync | Hermes session state → S3 live/ | | Service | Method | Destination | Schedule | Last Verified |
| 1:00 AM | Core | hermes-backup.sh | Full Hermes backup | |---------|--------|-------------|----------|---------------|
| 1:30 AM | Core | core-services-backup.sh | Vaultwarden, Twenty CRM, SearXNG, Komodo, Prometheus, Grafana, Uptime Kuma | | Hermes Agent (full) | `hermes-backup.sh` — tar.gz of config, skills, profiles, sessions | `s3://hermes-vps-backups/hermes-full-backup/` | 1:00 AM | 2026-07-28 |
| 2:00 AM | Core | backup-audit-check.sh | Verify all backups | | Hermes Live Sync | `hermes-live-sync` cron — session state + profiles DB | `s3://hermes-vps-backups/live/` | Every 15 min | 2026-07-28 20:42 |
| 2:00 AM | app1 | /root/.hermes/scripts/app1-backup.sh | LiteLLM, Open WebUI, n8n, MCP configs, Mattermost | | /root Essentials | `root-essentials-backup.sh` — dotfiles, keys, scripts | `s3://hermes-vps-backups/root-backup/` | 3:00 AM | 2026-07-28 |
| 2:30 AM | app2 | /root/.hermes/scripts/app2-backup.sh | Traccar, Gitea, Hudu, UNMS, UniFi | | Grafana | `core-services-backup.sh` — SQLite DB dump | `s3://hermes-vps-backups/core/grafana/` | 1:30 AM | 2026-07-28 |
| 3:00 AM | Core | root-essentials-backup.sh | /root essentials | | Uptime Kuma | `core-services-backup.sh` — SQLite DB dump | `s3://hermes-vps-backups/core/uptime-kuma/` | 1:30 AM | 2026-07-28 |
| 3:00 AM | app3 | /root/.hermes/scripts/app3-backup.sh | CloudPanel, MySQL, WordPress, Nginx configs | | Docker Volumes | `core-services-backup.sh` — tar of key compose volumes | `s3://hermes-vps-backups/volumes/` | 1:30 AM | 2026-07-28 |
| 5:00 AM | Core | wphost02-backup (cron) | wphost02 webapps + databases → S3 | | Prometheus | `core-services-backup.sh` — TSDB snapshot | `s3://hermes-vps-backups/core/prometheus/` | 1:30 AM | 2026-07-28 |
| 1:00 AM + 1:00 PM | app3 | /opt/backup-restore/snapshot.sh | Per-site WordPress snapshots (files + DB), 60-day retention |
| 3:00 AM | Core | docker-volume-sync.sh | Docker volumes | ### App1 (152.53.36.131) — RS 4000
| 4:00 AM | Core | system-config-sync.sh | System configs |
| 6:00 AM | Core | run-wisp-backup.sh | MikroTik CCR config (via wisp-backup.py) | | Service | Method | Destination | Schedule | Last Verified |
| Every 10 min | core-bu | warm-standby-sync | Pull from S3 live/ → standby readiness | |---------|--------|-------------|----------|---------------|
| Open WebUI | `app1-backup.sh` — data dir tar.gz | `s3://hermes-vps-backups/app1/openwebui/` | 2:00 AM | 2026-07-28 |
| LiteLLM | `litellm-backup.sh` — Postgres DB dump + .env | `s3://hermes-vps-backups/app1/litellm/` | 3:30 AM | 2026-07-28 |
| n8n | `app1-backup.sh` — Postgres DB dump | `s3://hermes-vps-backups/app1/n8n/` | 2:00 AM | 2026-07-28 |
| MCP Server Configs | `app1-backup.sh` — MCP settings files | `s3://hermes-vps-backups/app1/mcp/` | 2:00 AM | 2026-07-28 |
| Vaultwarden | `vaultwarden-backup.sh` — SQLite DB dump | `s3://hermes-vps-backups/app1/vaultwarden/` | 2:30 AM | 2026-07-28 |
| Komodo | `komodo-backup.sh` — MongoDB dump + compose + keys | `s3://hermes-vps-backups/app1/komodo/` | 3:45 AM | 2026-07-28 |
| DocuSeal | `docuseal-backup.sh` — SQLite DB + attachments | `s3://hermes-vps-backups/app1/docuseal/` | 4:00 AM | 2026-07-28 |
| Twenty CRM | `twenty-backup.sh` — Postgres dump + .env + compose | `s3://hermes-vps-backups/app1/twenty/` | 4:15 AM | 2026-07-28 |
| Kokoro TTS | *(stateless — no backup needed)* | — | — | — |
### App2 (152.53.39.202) — RS 4000
| Service | Method | Destination | Schedule | Last Verified |
|---------|--------|-------------|----------|---------------|
| Hudu | `hudu-backup.sh` — Postgres dump | `s3://hermes-vps-backups/hudu/backups/` | 7:00 AM | 2026-07-28 |
| Gitea | `gitea-backup.sh` — repos + DB dump | `s3://hermes-vps-backups/gitea/daily/` | 8:00 AM | 2026-07-28 |
| UNMS | `unms-backup-sync.sh` — auto-backup .unms | `s3://hermes-vps-backups/unms-backups/live/backups/` | 6:00 AM | 2026-07-28 |
| UniFi | `unifi-backup-sync.sh` — auto-backup .unf | `s3://hermes-vps-backups/unifi-backups/` | 2:00 AM | 2026-07-18 |
| Traccar | `app2-backup.sh` — H2 DB + config | `s3://hermes-vps-backups/app2/traccar/` | 2:30 AM | 2026-07-28 |
### App3 (152.53.241.111) — RS 4000
| Service | Method | Destination | Schedule | Last Verified |
|---------|--------|-------------|----------|---------------|
| CloudPanel DB | `app3-backup.sh` — SQLite DB | `s3://hermes-vps-backups/app3/cloudpanel/` | 3:00 AM | 2026-07-28 |
| MySQL (all DBs) | `app3-backup.sh` — mysqldump | `s3://hermes-vps-backups/app3/mysql/` | 3:00 AM | 2026-07-28 |
| WordPress Files | `app3-backup.sh` — wp-content tar.gz | `s3://hermes-vps-backups/app3/wordpress/` | 3:00 AM | 2026-07-28 |
| Nginx Configs | `app3-backup.sh` — sites-enabled + config | `s3://hermes-vps-backups/app3/config/` | 3:00 AM | 2026-07-28 |
| WordPress Snapshots | `/opt/backup-restore/snapshot.sh` — per-site tar.gz | `/opt/backup-restore/snapshots/` (local, 30-day retention) | 6 AM / 6 PM | 2026-07-28 13:00 |
### wphost02 (5.161.62.38) — Hetzner CPX21
| Service | Method | Destination | Schedule | Last Verified |
|---------|--------|-------------|----------|---------------|
| WordPress (7 sites) | `ssh → /root/backup.sh` — per-site tar.gz + all DBs | `s3://hermes-vps-backups/wphost02-backup/` | 5:00 AM | 2026-07-28 |
### Home Router
| Service | Method | Destination | Schedule | Last Verified |
|---------|--------|-------------|----------|---------------|
| MikroTik CCR2004 | `run-wisp-backup.sh` — export .rsc via SSH | `s3://mikrotik-ccr-backups/wisp-backups/configs/home/` | 6:00 AM | 2026-07-28 |
### External
| Service | Method | Destination | Schedule | Last Verified |
|---------|--------|-------------|----------|---------------|
| Hetzner Snapshots | `snapshot-hetzner.py` — API-driven disk snapshots | Hetzner Cloud (weekly) | Mon 5:00 AM | — |
--- ---
## Coverage by Server ## Schedules Summary (ET)
### Core (152.53.192.33) | Time | What | Runner | Script |
|------|------|--------|--------|
| Every 15 min | Hermes session state | Hermes cron | `hermes-live-sync` |
| 1:00 AM | Full Hermes backup | crontab | `hermes-backup.sh` |
| 1:30 AM | Grafana, Uptime Kuma, Docker volumes, Prometheus | crontab | `core-services-backup.sh` |
| 2:00 AM | Open WebUI, n8n, MCP configs (App1) | crontab | `app1-backup.sh` |
| 2:30 AM | Vaultwarden (App1) + Traccar (App2) | Hermes cron / crontab | `vaultwarden-backup.sh`, `app2-backup.sh` |
| 3:00 AM | /root essentials + App3 (CloudPanel, MySQL, WP, Nginx) | crontab | `root-essentials-backup.sh`, `app3-backup.sh` |
| 3:30 AM | LiteLLM (App1) | Hermes cron | `litellm-backup.sh` |
| 3:45 AM | Komodo (App1) | Hermes cron | `komodo-backup.sh` |
| 4:00 AM | DocuSeal (App1) | Hermes cron | `docuseal-backup.sh` |
| 4:15 AM | Twenty CRM (App1) | Hermes cron | `twenty-backup.sh` |
| 5:00 AM | wphost02 WordPress (SSH) | crontab | `wphost02-backup` |
| 6:00 AM | MikroTik CCR + UNMS sync | Hermes cron | `run-wisp-backup.sh`, `unms-backup-sync.sh` |
| 6 AM / 6 PM | WordPress per-site snapshots (App3, local) | App3 crontab | `/opt/backup-restore/snapshot.sh` |
| 7:00 AM | Hudu (App2) | Hermes cron | `hudu-backup.sh` |
| 8:00 AM | Gitea (App2) | Hermes cron | `gitea-backup.sh` |
| Mon 5:00 AM | Hetzner weekly snapshots | Hermes cron | `snapshot-hetzner.py` |
| Service | Method | RPO | ---
|---|---|---|
| Hermes Agent | tar.gz → S3 (daily) + live sync (15 min) | 15 min |
| Vaultwarden | SQLite dump → S3 (daily) | 24 hr |
| Twenty CRM | Postgres pg_dump → S3 (daily) | 24 hr |
| SearXNG | settings.yml → S3 (daily) | 24 hr |
| Komodo | config dir → S3 (daily) | 24 hr |
| Prometheus | TSDB snapshot → S3 (daily) | 24 hr |
| Grafana | SQLite DB → S3 (daily) | 24 hr |
| Uptime Kuma | SQLite DB → S3 (daily) | 24 hr |
| DocuSeal | Covered by docker-volume-sync | 24 hr |
| Caddy config | system-config-sync (daily) | 24 hr |
| /root essentials | root-essentials-backup (daily) | 24 hr |
### app1 (152.53.36.131) ## Script Inventory
| Service | Method | RPO | ### On Core (`/root/.hermes/scripts/`)
|---|---|---|
| LiteLLM | Postgres pg_dump + config.yaml → S3 (daily) | 24 hr |
| Open WebUI | /app/backend/data → S3 (daily) | 24 hr |
| n8n | Postgres pg_dump → S3 (daily) | 24 hr |
| MCP servers | Configs in Git + Docker volumes | 24 hr |
| Mattermost | Postgres DB + data volume → S3 (daily) | 24 hr |
### app2 (152.53.39.202) | Script | Purpose | Runs |
|--------|---------|------|
| `hermes-backup.sh` | Full Hermes tar.gz to S3 | crontab 1:00 AM |
| `core-services-backup.sh` | Grafana, Uptime Kuma, volumes, Prometheus | crontab 1:30 AM |
| `root-essentials-backup.sh` | /root keys, configs, scripts | crontab 3:00 AM |
| `backup-audit-check.sh` | Verify recent backup timestamps | crontab 2:00 AM |
| `vaultwarden-backup.sh` | Vaultwarden SQLite dump (SSH to App1) | Hermes cron 2:30 AM |
| `litellm-backup.sh` | LiteLLM Postgres dump + config (SSH to App1) | Hermes cron 3:30 AM |
| `komodo-backup.sh` | Komodo MongoDB dump (SSH to App1) | Hermes cron 3:45 AM |
| `docuseal-backup.sh` | DocuSeal SQLite + attachments (SSH to App1) | Hermes cron 4:00 AM |
| `twenty-backup.sh` | Twenty CRM Postgres dump (SSH to App1) | Hermes cron 4:15 AM |
| `app1-backup.sh` | Open WebUI, n8n, MCP configs (SSH to App1) | App1 crontab 2:00 AM |
| `app2-backup.sh` | Traccar backup (SSH to App2) | App2 crontab 2:30 AM |
| `app3-backup.sh` | CloudPanel, MySQL, WP, Nginx (SSH to App3) | crontab 3:00 AM |
| `wphost02-backup.sh` | SSH to wphost02, backup all sites | crontab 5:00 AM |
| `run-wisp-backup.sh` | MikroTik CCR config export | Hermes cron 6:00 AM |
| `unms-backup-sync.sh` | UNMS auto-backup sync to S3 | Hermes cron 6:00 AM |
| `unifi-backup-sync.sh` | UniFi auto-backup sync to S3 | Hermes cron 2:00 AM |
| `hudu-backup.sh` | Hudu Postgres dump to S3 | Hermes cron 7:00 AM |
| `gitea-backup.sh` | Gitea repos + DB dump to S3 | Hermes cron 8:00 AM |
| `snapshot-hetzner.py` | Hetzner server disk snapshots via API | Hermes cron Mon 5:00 AM |
| Service | Method | RPO | ### On App3 (`/opt/backup-restore/`)
|---|---|---|
| Traccar | H2 database + conf → S3 (daily) | 24 hr |
| Gitea | Repos + DB → S3 (daily) | 24 hr |
| Hudu | Docker volume → S3 (daily, 30-day retention) | 24 hr |
| UNMS | S3 sync (daily) | 24 hr |
| UniFi | Autobackup → S3 (daily) | 24 hr |
### app3 (152.53.241.111) | Script | Purpose | Runs |
|--------|---------|------|
| `snapshot.sh` | Per-site WordPress tarball + DB | App3 crontab 6 AM / 6 PM |
| Service | Method | RPO | ### On wphost02 (`/root/`)
|---|---|---|
| CloudPanel CE | SQLite DB → S3 (daily) | 24 hr | | Script | Purpose | Runs |
| MySQL | All databases mysqldump → S3 (daily) | 24 hr | |--------|---------|------|
| WordPress | Files + wp-config → S3 (daily) | 24 hr | | `backup.sh` | All 7 WordPress sites + all MySQL DBs | Triggered via SSH from Core |
| Nginx | /etc/nginx + /etc/cloudpanel → S3 (daily) | 24 hr |
| **WordPress Snapshots** | **Per-site tarball + MySQL dump (2x daily, 60-day retention)** | **12 hr** |
| **Backup Restore UI** | **Flask app port 8090 at my.itpropartner.com/backups** | **Instant** |
| voipsimplicity.com | Covered by MySQL + WordPress file backup | 24 hr |
| my.voipsimplicity.com | Covered by Git (static HTML) | N/A |
--- ---
## S3 Bucket Structure ## S3 Bucket Structure
``` ```
s3://hermes-vps-backups/ hermes-vps-backups/
├── live/ # 15-min Hermes state sync ├── hermes-full-backup/ — Full Hermes daily (tar.gz)
├── live-sync/ # Live sync artifacts ├── live/ — Hermes live sync (every 15 min)
├── hermes-full-backup/ # Daily full Hermes backups ├── live-sync/ — Old sync format (deprecated)
├── snapshots/ # Hermes snapshots ├── root-backup/ — /root essentials
├── standby/ # Warm standby scripts ├── standby/ — Standby configs + recovery bundle
├── root-backup/ # /root essentials
├── core/ ├── core/
│ ├── vaultwarden/ │ ├── grafana/ — Grafana SQLite DB
│ ├── twenty/ │ ├── uptime-kuma/ — Uptime Kuma SQLite DB
│ ├── searxng/ │ ├── prometheus/ — Prometheus TSDB snapshots
│ └── komodo/ │ ├── vaultwarden/ — [STALE — service migrated to App1]
│ ├── twenty/ — [STALE — service migrated to App1]
│ ├── searxng/ — [STALE — service removed]
│ └── komodo/ — [STALE — service migrated to App1]
├── app1/ ├── app1/
│ ├── litellm/ │ ├── openwebui/ — Open WebUI data
│ ├── openwebui/ │ ├── litellm/ — LiteLLM Postgres dump + config
│ ├── n8n/ │ ├── n8n/ — n8n Postgres dump
│ ├── mcp/ │ ├── mcp/ — MCP server configs
│ └── ollama/ │ ├── vaultwarden/ — Vaultwarden SQLite dump
│ ├── komodo/ — Komodo MongoDB dump
│ ├── docuseal/ — DocuSeal SQLite + attachments
│ └── twenty/ — Twenty CRM Postgres dump
├── app2/ ├── app2/
│ ├── traccar/ │ └── traccar/ — Traccar H2 DB + config
│ ├── gitea/
│ ├── hudu/
│ ├── unms-backups/
│ └── unifi-backups/
├── app3/ ├── app3/
│ ├── cloudpanel/ │ ├── cloudpanel/ — CloudPanel SQLite DB
│ ├── mysql/ │ ├── mysql/ — All MySQL DBs
│ ├── wordpress/ │ ├── wordpress/ — wp-content tar.gz
│ └── config/ │ └── config/ — Nginx configs
├── volumes/ # Docker volume syncs ├── hudu/backups/ — Hudu Postgres dump
├── caddy/ # Caddy configs ├── gitea/daily/ — Gitea repos + DB
├── env/ # Environment files ├── unms-backups/live/ — UNMS auto-backups
└── assets/ # Static assets ├── unifi-backups/ — UniFi controller backups
├── wphost02-backup/ — wphost02 per-site + DB
├── volumes/ — Docker volume dumps
├── caddy/ — (unused)
├── assets/ — Static assets
├── snapshots/ — (unused)
└── system-configs-*.tar.gz — Historical system config snapshots
s3://itpropartner-backups/ mikrotik-ccr-backups/
├── home-router/ # MikroTik CCR configs └── wisp-backups/configs/
└── shonuff/ # Personal backups └── home/ — CCR2004 export .rsc
s3://mikrotik-ccr-backups/ # Home CCR2004 configs
``` ```
--- ---
## Restoration ## Migration History (Jul 28, 2026)
### Single Service Restore All the following services were migrated from Core to App1 in a single session:
```bash
# Example: restore LiteLLM database
SERVICE=litellm; DATE=2026-07-16
aws s3 cp s3://hermes-vps-backups/app1/$SERVICE/$SERVICE-$DATE.sql.gz . \
--endpoint-url https://s3.us-east-1.wasabisys.com
gunzip $SERVICE-$DATE.sql.gz
# Load into Postgres
```
### Full Server Restore | Service | Old Home | New Home | Backup Before | Backup After |
Each server's backup directory contains everything needed to rebuild that server from scratch. |---------|----------|----------|--------------|-------------|
| Vaultwarden | Core (:8080) | App1 (:8081) | `core/vaultwarden/` (stale) | `app1/vaultwarden/` ✅ |
### Warm Standby (Core only) | SearXNG | Core (:8888) | Removed | `core/searxng/` (stale) | N/A (replaced by Super Search) |
core-bu (5.161.225.131) automatically syncs from S3 every 10 minutes. To activate: | Twenty CRM | Core (:3003) | App1 (:3003) | `core/twenty/` (stale) | `app1/twenty/` ✅ |
1. Power on via Hetzner Cloud API | Komodo | Core (:9120) | App1 (:9120) | `core/komodo/` (stale) | `app1/komodo/` ✅ |
2. Hermes starts from latest S3 state | DocuSeal | Core (:3000) | App1 (:3002) | No backup existed | `app1/docuseal/` ✅ |
| Kokoro TTS | Core (:8880) | App1 (:8880) | N/A (stateless) | N/A (stateless) |
--- ---
## Known Gaps ## Disaster Recovery
| Gap | Impact | Plan | - **Live Hermes:** netcup VPS — `core.itpropartner.com` — `152.53.192.33`
|---|---|---| - **Standby Hermes:** Hetzner CPX21 — `app1-bu.itpropartner.com` — `5.161.225.131`
| No WAL archiving | RPO is 24 hours for most databases | Add WAL-G for Postgres services | - Cron checks live box every 10 min, takes over if down
| No restore testing | Don't know if backups actually restore | Schedule quarterly restore drill | - Auto-restores from `s3://hermes-vps-backups/hermes-full-backup/`
| core-bu not tested since upgrade | Standby might not work | Schedule failover test | - Provider diversity: netcup outage won't kill both Core and standby
| wphost02 S3 upload in progress | First backup running now | Monitor completion | - **Recovery priority:** Hermes first → infrastructure monitoring (Uptime Kuma, Grafana) → App1 services → App2 services
- **24 backup scripts** on Core, 1 on App3, 1 on wphost02